PAIA & POPIA Manual

This is the manual of LEFIKA LOGIC (PTY) LTD under section 51 of the Promotion of Access to Information Act 2 of 2000 (PAIA), which also covers our processing of personal information under the Protection of Personal Information Act (POPIA). It is published here and can be inspected at our registered address.

1. The company and its Information Officer

Company

LEFIKA LOGIC (PTY) LTD

Registration number

2026/775327/07

Physical address

7341 Ilex Cresent, Unit 15, Mmabatho, North West, 2790

Postal address

7341 Ilex Cresent, Unit 15, Mmabatho, North West, 2790

Telephone

071 307 8983

Information Officer

Katlego Tlhapiso (Managing Director)

Information Officer's email

privacy@lefikalogic.co.za

Registration with the Information Regulator

2026-068129

Deputy Information Officers

None

2. The Regulator's guide

The Information Regulator publishes a guide on how to use PAIA and POPIA to exercise your rights. You can get it from the Regulator (enquiries@inforegulator.org.za, 010 023 5200) or at inforegulator.org.za.

3. Records available without a request

• Everything published on this website, including this manual and our Privacy Policy.

4. Records we keep because other laws require them

• Companies Act 71 of 2008: incorporation documents, the register of directors, minutes.
• Tax Administration Act 28 of 2011 and Income Tax Act 58 of 1962: financial and tax records.
• Electronic Communications and Transactions Act 25 of 2002: the disclosures on our legal information page.
• Protection of Personal Information Act 4 of 2013: the records this manual describes.

5. Categories of records we hold

• Company records: incorporation documents, the director's records, resolutions.
• Financial records: bank statements, invoices, tax returns.
• Client records: enquiries, correspondence, proposals, contracts.
• Supplier records: agreements and invoices from the services we use.
• Technical records: source code we own, system documentation, security logs.

6. How we process personal information

Purposes

Replying to enquiries, agreeing and carrying out client work, invoicing, sending updates to people who asked for them, keeping our systems secure, and meeting our legal duties.

Whose information, and what

• People who send enquiries: name, email address, company, what they need, their message.
• Clients and their staff: names, contact details, and what the work requires.
• Suppliers: names, contact and banking details.
• Website visitors: IP addresses and technical details of requests.

Who receives it

Domains.co.za (website and email hosting, in Johannesburg), Resend (delivering enquiries from the website), and, where the law requires, the South African Revenue Service and the Companies and Intellectual Property Commission.

Transfers outside South Africa

The website, our mailboxes and their backups stay in South Africa. Resend, which delivers enquiries from the website to our inbox, is in the United States; we rely on its data processing terms, which bind it to protection substantially similar to POPIA (s72(1)(a)).

Security

The website stores no personal information. Information travels over encrypted connections, and access to our systems is limited to the people who need it.

7. How to request a record

1. Complete Form 2, “Request for Access to Record”, from the Regulator's PAIA forms page.
2. Email it to privacy@lefikalogic.co.za, or deliver it to our physical address.
3. We reply within 30 days on Form 3, “Outcome of request and of fees payable”, with any fee, which is limited to what the PAIA regulations prescribe.

If we refuse a request, Form 3 gives the reasons. You may then complain to the Information Regulator at PAIAComplaints@inforegulator.org.za, or apply to court.